Construction Project Management
Made Simple

Give your clients 24/7 access to project updates with no passwords required

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BuilderBase Estimate Builder

Professional Estimates.
Effortless Approval.

Create detailed line-item estimates, track your margins, and let clients approve with a single click through their portal.

  • Line-item estimates with cost/price markup tracking
  • One-click client approval through the portal
  • Convert approved estimates to projects instantly
  • Track actual expenses vs. budget by category

Stay on Schedule.
Keep Clients Informed.

A unified calendar across all your projects. Track inspections, deliveries, and milestones - and control exactly what your clients can see.

  • Company-wide calendar view across all projects
  • Color-coded schedule types (inspections, deliveries, weather)
  • Control what clients see on their calendar
  • Automatic task synchronization
BuilderBase Project Calendar
BuilderBase Task Management

Organize Everything.
Save Hours with Templates.

Ditch the Excel spreadsheets. Track inspections, deliveries, permits, and subcontractor work all in one place - then save your task lists as templates to reuse.

  • Custom categories and due dates
  • Reusable task templates for common projects
  • Assign tasks to subcontractors from your contacts
  • Add notes to any project element

And Much More

Everything else you need to keep clients in the loop

Passwordless Client Portal

Share a simple link with your clients. No passwords, no account setup, no hassle. They get instant access to their project updates, photos, and documents.

  • One click access - no login required
  • Mobile-friendly for clients on job sites
  • Secure unique links per project

Photo & Document Sharing

Upload progress photos and important documents. Your clients see them instantly in their portal. No more texting dozens of photos or emailing PDFs.

  • Automatic image optimization
  • Instant client access to all files
  • Organized by project

Real-Time Messaging

Keep communication in one place. Message clients directly through the portal with automatic email notifications so nothing gets missed.

  • Two-way communication with clients
  • Email notifications for new messages
  • Full message history per project

Team Collaboration

Invite your team members to collaborate on projects. Multiple users can manage projects together with role-based access controls.

  • Role-based permissions (Admin & Member)
  • Track who created photos, documents, and updates
  • Shared access to all company projects

Coming Soon

We're rapidly adding new features based on contractor feedback. Here's what's next:

Payment Integration
Invoicing
Mobile App with Push Notifications
QuickBooks Integration
Google Calendar Sync
Google Review Link
Advanced Reporting & Analytics
Custom Themes

Built for Contractors

Whether you're building new homes or remodeling existing ones, BuilderBase adapts to your workflow

Residential Builders

Keep homeowners informed throughout the entire build process. Share daily progress photos, manage inspections, and answer questions in real-time.

Remodelers

Perfect for kitchen and bathroom remodels. Manage change orders, track material deliveries, and keep clients updated on timeline changes effortlessly.

Commercial Contractors

Manage multiple stakeholders with ease. Keep property managers, owners, and tenants informed with organized project documentation and updates.

Questions Before Signing Up?

We're here to help. Send us a message and we'll respond within 24 hours.

Frequently Asked Questions

Common questions about BuilderBase

How does passwordless client access work?

When you create a project, BuilderBase automatically generates a unique, secure link for your client. You send them this link (via email, text, or however you prefer), and they click it to instantly access their project portal. No account creation, no password to remember, no friction. Each project has its own unique link that only works for that specific project.

Can I import my existing contacts and data?

Yes! You can import your contacts (subcontractors, vendors, suppliers) from Excel or CSV files. Just upload your file, map the columns to BuilderBase fields, and your contacts are ready to use. We're continuously adding more import capabilities based on customer feedback.

Does BuilderBase work on mobile devices?

Absolutely. BuilderBase is designed mobile-first, meaning it works great on phones and tablets. Both you and your clients can access everything from any device with a web browser. Upload photos from the job site, check messages, update task status - all from your phone. No app download required.

How long does it take to get started?

You can be up and running in minutes. Sign up for a free account, create your first project, and share the client portal link. There's no complex setup, no training required, and no contracts. Start with one project and see how it works for your business.

What Contractors Are Saying

Join contractors who are simplifying their client communication

"BuilderBase has completely transformed how we communicate with clients. No more endless phone calls asking for updates - they just check their portal. My clients love the daily photo updates."

Mike Richardson

Richardson Custom Homes

"The passwordless portal is a game-changer. My clients are often on job sites themselves and can check progress from their phones instantly. I've cut my 'update call' time in half."

Sarah Martinez

Premier Remodeling Co.

"The task templates alone have saved me hours on every project. I set up my standard phases once, and now every new build starts with everything organized from day one."

David Chen

Cornerstone Builders LLC

Ready to Simplify Your Projects?

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