Stop chasing checks. Start cashing in.
Send polished invoices in minutes. Get paid however your client prefers, by card online or by check at the kitchen table. Track every status from sent to paid. Document scope changes with change orders so nobody's surprised at the end.
Why this matters
The waiting, the chasing, the awkward "just following up" emails? Done.
No more "is the check in the mail?"
Clients pay how they want. Card online through Stripe, or cash and check that you mark paid in two taps. Either way, the invoice updates and you know where you stand.
No more scope-change disputes
Document scope changes as change orders. Clients review the additions or deductions and approve before you start the work. Everyone's on the same page in writing.
No more "where do I stand?"
Every invoice tracks status from Draft to Sent to Viewed to Paid. The dashboard tells you who owes what without you opening a spreadsheet.
Send a polished invoice. Watch it move.
Build invoices line by line. Send them via email or share through the client portal. Track every status from draft to sent to viewed to paid. Color-coded so a glance tells you where each one stands.
- Line-item invoices with descriptions, quantities, and prices. Branded with your company info.
- Status tracking: Draft, Sent, Viewed, Paid. You'll know the moment your client opens it.
- Project totals at a glance. See what's collected and what's still outstanding without doing math.
Want online payments? Connect Stripe.
Some clients want to pay by card the second they get the invoice. Connect your Stripe account and they can. They tap "Pay," money lands in your bank in a couple business days. Standard Stripe processing fees apply, so use it for the clients who prefer it. Skip it for the ones who'd rather hand you a check.
- Cards and ACH through Stripe's secure checkout. Clients pick whichever works for them.
- Money in your bank in days. No more chasing checks or waiting for them to clear.
- Totally optional. Use it for the clients who want it, skip it for the cash and check folks.
Scope changed? Document it. Done.
When the client wants the upgraded countertops, or you find rot behind the drywall, write up a change order in minutes. List the additions, the deductions, the reason for the change. Send it through the portal. They approve before you swing a hammer. No more "but I never agreed to that."
- Additions and deductions with running net total. The client sees exactly what changes and by how much.
- Client approval through the portal. One tap to approve. Documented in writing, dated, attached to the project.
- Auto-rolls into the project total. Approved change orders update the contract value automatically.
Got a check at the kitchen table? Mark it paid.
Plenty of clients still hand you a check, send Zelle, or pay cash on the spot. Open the invoice, tap "Record payment," pick the method, type the amount, and it updates to PAID. The project, the budget, and the dashboard all stay accurate. No Stripe fees, no card surcharges, no online checkout required.
- Any payment method. Cash, check, ACH transfer, Zelle, Venmo. Pick from the list.
- Note the check number or reference so you have a paper trail when tax time rolls around.
- Partial payments welcome. Mark a deposit today, the rest later. The invoice tracks the running balance.
"Half my clients write a check, half want to pay by card. BuilderBase handles both without me running two systems. I send the invoice once, mark the checks paid by hand, the card folks tap and go. My books finally match what's actually in my bank."
Send your next invoice and get paid this week.
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